Question 1

What is a Corporate Event on ExpoStayz and how does it work?

Accepted Answer

A Corporate Event is a centralized accommodation program created by a company to manage hotel bookings for all employees attending a specific trade expo. Rather than employees booking scattered individual hotels, a Corporate Event groups team members under a single event banner (e.g. "EV India Expo 2026 Delegation"), applies uniform budget caps, shortlists partner hotels near the venue, and assigns rooms efficiently.

Question 2

Can employee stay dates differ from the official exhibition dates?

Accepted Answer

Yes. Travel managers can set customized arrival and departure dates per employee to account for booth setup, VIP previews, or extended networking. For instance, if an exhibition runs Oct 14–16, setup crews can arrive Oct 12 while sales delegates arrive Oct 13, all budgeted within the same event program.

Question 3

How do I assign employees to shortlisted hotels and rooms?

Accepted Answer

Within the Corporate Event workspace, select your shortlisted hotel, click "Assign Employees", and map team members to single or double occupancy rooms. The system validates assignments against your company's travel policy in real time, calculating total projected room spend and highlighting policy compliances.

Corporate Events & Stays FAQs

What is a Corporate Event on ExpoStayz and how does it work?

Can employee stay dates differ from the official exhibition dates?

How do I assign employees to shortlisted hotels and rooms?

Organize team delegations for upcoming expos seamlessly.